All Teachers:

The year 7-9 Track & Field Schools County championships will take place on Wednesday 5th June 10am - 3pm at Costello stadium, Hull

With exception of the hammer throw this will take on Tuesday 11th June 5.30pm at Costello stadium, Hull.

All entries must be made through the school (details will be sent into schools this week) and this meeting is compulsory for those wishing to be considered for selection to the County team for Birmingham (years 8 and 9 only), so please make your school aware that you wish to attend.

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5 months ago

Age groups for ESAA events

The age limits for ESAA Cross Country Championships, Track & Field Championships, and Combined Events Championships are:

Junior 13 years and under 15 years of age on 31st August at the end of the current school year

Intermediate 15 years and under 17 years of age on 31st August at the end of the current school year

Senior 17 years and under 19 years of age on 31st August at the end of the current school year

The age limits for ESAA Schools Cup competitions are:

Junior 12 years and under 14 years of age on 31st August at the end of the current school year

Intermediate 14 years and under 16 years of age on 31st August at the end of the current school year

Notes relating to all competitions

The school year is deemed to run from September to July, so August at the end of current school year is the August following the end of the summer term, irrespective of whether some schools actually start their new year in August.

Although the Combined Events Final is held in September it is considered to be in the same school year as the previous regional rounds which lead up to the final, thus age limits are those which apply at the time of the regional round.

Athletes may only compete in the age group corresponding to their age. In particular this means:

athletes cannot compete in a higher age group athletes who are younger than the Junior age group cannot compete

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Humberside Schools Athletics Association (HSAA) treats your privacy with the highest regard and are very concerned that other organisations do likewise. In accordance with the body and also the spirit of the Data Protection Act 1998, we guarantee that we will only ask you or your school teachers to supply personal data which is actually needed to enable us to process your entry for the specific event you are involved with, and we guarantee that any data you enter here will only be used for that purpose.

HSAA is an organisation affiliated with the English Schools Athletics Association (HSAA).

Your data won't be passed to anyone other than your County Association officials, the ESAA and ESAA officials who need to access information in order to run events.

In addition to the details below, also refer to ESAA referenced guide to the GDPR.

How do we look after your data?

The data the HSAA acquires from you, or via your School teachers, or via Team managers, is transmitted from their computers using SSL encryption and is stored securely in encrypted form on the HSAA webservers which are operated by one of the largest web hosting companies in the world, Amazon Web Services. We rely on their guarantee for the security of data held in their systems.

Your data is processed on the HSAA webserver and stored in an encrypted format so that it is not human readable.

Details of results of events which might be published on the internet could remain in the public domain for as long as it is historically valid and useful. Such details will be restricted to name, sex, age group, team or school and actual performances at each event. We will NEVER disclose personal information such as Dates of Birth, Personal Best Performances, your address, or phone numbers.

Cookies, tracking your usage, and data retention times

Data which is entered by parents, teachers or pupils via this website are recorded on the HSAA website in encrypted files. Team managers have access to previous year's team entries which include pupils names, schools, and the town of each school. However, we specifically DO NOT supply them with pupils dates of birth. they must request that directly from pupils each time the information is required.

There is a facility on the ESAA website for pupils to register themselves online to become available for County Team selection. The data submitted in this registration will include all the following data types, but will exist only for the year in which the registration is made. All pupil self-registered data will be deleted at the end of July each year. If pupils wish to continue to be available for County and National Team selection they will need to re-register each year - this is the way we will ensure that data is kept up to date at all times.

The HSAA does not use cookies in any data transfer on the internet.

What do we do with your data?

The data we ask teachers and pupils to give will only be used as follows:

Your Name and Sex

These might be published in an event programme, on tee-shirts, and will appear in the results of events, both in printed form and online. Results may be sent to newspapers or magazines for wider distribution, or published in a brochure printed on behalf of the event organisers which may be mailed to each participant in any event. This data may also appear on TV where events are televised.

Your Address

This will only be used by County, Regional, and National Team Managers to send you the details necessary to enable you to participate in the event you are selected for, and to receive any subsequent post-event certificates, results, or other 'goodies' provided by the event organisation or sponsors of each event. While any such mailing might contain sponsor's advertising material, this will be controlled by the event organisers.

Your address will NOT be made available to sponsors, unless you specifically give us your permission. If sponsors wish to communicate with you, this will be controlled by the ESAA or the HSAA.

Your town, school, and County, might be published in event results and might be shared with your local newspapers so that they can feature specific pupils in specific events. Any disclosure to the press is accompanied by the requirement that they use this information only in order to report on the activities of school pupils relating to HSAA & ESAA events and that they will not use the information for any other purpose.

Your town, County, or Postcode might be used to provide sponsors with aggregate data about how many entries come from different regions. This information will not contain any specific data about you or any other identifiable person.

Your age

HSAA and the ESAA needs to know your date of birth in order to verify which age group you belong to. We consider this to be sensitive personal information and this information will not be disclosed to anyone other than Team Managers and the organisers of each event. The HSAA will never publish dates of birth online or in any other form.

Age data will be used and published in the results of events at the most general level possible - eg. age group not actual age

Your team or school

For many events this information is required to determine team competition prizes. This data will appear in published event programmes, tee-shirts, results, and perhaps on TV at televised events. If this causes a problem for you, you are advised to notify your team manager and appropriate steps will be taken to anonymise such information.

Phone numbers

We might ask you to disclose one or more phone numbers. They will only be used by team managers and event organisers to contact you in case of difficulty processing your details, or if the organiser needs to inform you of any last-minute change to arrangements already sent to you by mail. Your phone numbers will never be sent to anyone other than team managers and event organisers without your explicit permission, and under no circumstances will they be used for tele-marketing or any other purpose not directly connected to the event you are involved with.

Email address

You may be asked to give us your email address. This might be used to send you confirmation of team selection and might also be used by the event organiser to inform you about any last-minute changes to the event. Event organisers might wish to email you next year to inform you of details of events. These are the only times your email address will be used without your explicit permission. However, event organisers may also wish to be able to offer you further information, including that from their sponsors, and might also have a regular newsletter they would like to send you from time to time. In these cases, you will be offered the option to include yourself in these mailing activities, and each mailing from them will include instructions on how to remove your address from their mailing list.

You will never automatically be included in any mailing list.

Other data

Event organisers may request that you supply other non-sensitive data such as tee-shirt size, shoe size etc. You may also wish to request details of other facilities they may be providing for you. Your responses will be treated as if they were sensitive data and will be given the same level of protection as defined (above) for your phone numbers and email address.

Changing your data

Once your details have been entered into an event by yourself or by a teacher or team manager, any changes to your details must be notified to the person responsible for entering your details into the ESAA website systems. In the case where you register yourself online into the ESAA website systems, it is your responsibility to keep the information you register up to date. The ESAA cannot accept any responsibility for any failure in communicating with you if you fail to update your registered details correctly.

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Photographs of ESAA events are published in the athletics press, local media, on the ESAA website, and possibly on TV too. All ESAA photographs are taken in accordance with guidelines relating to photos in schools published by the Information Commissioner with regard to the Data Protection.

Photographs and videos can be taken by the public from public areas for personal use only. Photographers at ESAA events wishing to publish photos in the media or in any other form (eg. internet websites), or wishing to use them for anything other than personal use must be officially registered and accredited by the ESAA.

It is not possible to prevent photographs of any particular individual from appearing in the media. If this is a problem for you, you are advised not to take part in the event. If any parent wishes a particular picture of their child appearing on this website or the ESAA website to be removed they can request this via the 'contact' link on the relevant websites.

Also refer to Privacy & data protection

5 months ago